Securly Pass: Complete Guide, Features & Benefits (2026)

Securly Pass is a digital hall pass system for K-12 schools, made by the education-technology company Securly. Students ask to leave class on a school device or a shared kiosk. A teacher approves the request, or the system does so automatically under settings the school chooses. Staff can then see every active pass, its destination, and how long it has been running on one live dashboard. Securly also sells Pass as a wider “campus movement” tool that covers tardy tracking, early dismissals, and visitor check-in.

It’s licensed to schools and districts, not to individuals, and Securly doesn’t publish prices on the pages I reviewed.

This guide covers how Pass works, what each feature does, what it records about students, and what a school should think through before adopting it. It’s an independent explainer built on Securly’s public product and support pages, not on hands-on testing. Where a claim comes only from Securly, I say so.

Table of Contents

What Is Securly Pass?

Securly Pass replaces the paper slip or verbal “may I go to the restroom?” with a request that’s logged, time-stamped, and visible to staff. Securly describes it as a campus movement solution rather than only a hall pass tool. Alongside passes, it handles tardy tracking, early dismissals, and visitor management from one platform.

It sits within Securly’s wider product line, which also includes classroom management and student wellness tools. Pass is built into Securly Classroom, so a teacher who already uses that platform can approve requests and watch active passes on the screen they teach from.

The main users are:

students, who request passes
teachers and other staff, who approve and monitor them
front-office staff, who use the visitor tools
administrators and district leaders, who review reports

Securly says thousands of schools use Pass and that it processes more than two million passes on each school day. Those are the company’s own figures, and I haven’t found an independent count.

You may also see the name eHallPass in older references or app listings. Some third-party sources connect the two names, but the Securly pages I reviewed don’t lay out that history, so I won’t describe it further.


Made by	Securly
Category	Electronic hall pass and campus movement system
Built for	K-12 schools and districts
Access	Web-based, with optional mobile apps and shared kiosks
How schools buy it	Through Securly, starting with a demo request (see the pricing section)

How Does Securly Pass Work?

Every pass follows the same basic path. A student asks, an adult approves, the pass stays visible while the student is out, and it ends when the student arrives or the time limit runs out. The details below follow that order.

Requesting a Digital Pass

Students open Pass in a web browser, or in the optional mobile app, and choose where they want to go. Restrooms, the nurse, the library, and a counselor’s office are typical destinations, though the school decides which destinations exist.

If a student doesn’t have a device, they can use a shared kiosk or have a teacher create the pass for them. Both options are covered under the access features below.

Teacher Approval Process

The request goes to the teacher, who can approve it. Securly says a request can also be approved automatically, and some schools use that setting. Approval is a teacher authorization step, so the adult stays in control of who leaves the room and when.

Securly’s security documentation describes PINs for adults who interact with passes. It says a student who repeatedly guesses an adult’s PIN gets logged out and eventually locked out for a time.

Real-Time Location Tracking

“Tracking” here means pass status, not physical location. Securly states that Pass doesn’t use GPS and doesn’t track the physical location of students or their devices. The system records the destination, the time, and the approval, and the dashboard shows where each student is supposed to be.

The practical consequence is worth understanding. A student who leaves the room without a pass isn’t in the system at all. What staff gain is a fast way to check: an adult who meets a student in a hallway can look at the dashboard to see whether that student has an active pass.

Automatic Pass Expiration

Securly describes two related behaviors. Its Pass page says the timer counts up from 0:00 and keeps the pass active until an authorized adult confirms the student’s arrival, instead of a countdown that expires whether or not the student showed up. Its FAQ also says passes end automatically after a time limit that the school sets.

These fit together: the pass stays visible while the student is out, and a school-set limit stops passes from running indefinitely if nobody closes them. The exact behavior depends on the school’s configuration, so a school evaluating Pass should ask to see it in a demo.

Key Features of Securly Pass

The list below reflects Securly’s public pages at the time of writing. Which features a school gets can depend on its license and settings.

Real-Time Hall Pass Dashboard

The dashboard is the center of the system. It shows active passes, each destination, and how long each student has been out. Securly says it also helps staff spot passes that have been running a long time and students who don’t have an active pass. Adults can check it from a browser or the mobile app.

Pass Limits and Restrictions

Schools can cap how many passes are allowed for individual students, groups of students, a grade level, or the whole school. A school might, for example, set a per-day cap for a class where hallway traffic is a problem. That’s an illustration, not a default.

Securly’s support library also has guidance on giving some students additional passes. That matters because a limit is a policy choice the school makes, and the software only enforces it.

Location-Based Controls

Securly calls these location limits. They stop passes to rooms that are full, or to places where a teacher or resource isn’t available. “Location” here means a destination room or area set up in the system, which fits with the no-GPS approach. These are destination restrictions, not movement sensors.

Visitor Management and Check-In

Visitor management is a separate module that Securly says is included with every Pass license. According to Securly, it validates a visitor’s identity at check-in, compares the visitor against the school’s approved contacts list, and checks the national sex offender registry, flagging anyone who needs attention. That registry check is specific to the US. For early dismissals, it confirms that a student is being released to an approved adult.

Schools that use iPads or Android tablets as self-serve check-in kiosks need the Securly Visitor app on those devices. Badge printing has its own setup requirements.

SIS Integration and Mobile App

Pass connects to a school’s student information system (SIS), the database that holds student and staff records, so rosters stay current without retyping. Users can sign in through single sign-on with Google, Microsoft, ClassLink, or Clever.

Pass itself is web-based, so most schools don’t need to install anything. Teachers, staff, and students can optionally use the mobile app from the Apple App Store or Google Play.

Analytics and Reporting Tools

Every pass leaves a record, and Securly says customizable reports let schools look at trends, identify students who use passes unusually often (the “frequent fliers” in Securly’s words), and investigate incidents.

District & School Insights adds a cross-campus view. Securly says administrators can compare pass volume between schools, see top destinations, spot staff who never use the system, and track tardy trends over time. Scheduled reports can be sent automatically.

Proxy Pass, Pass Kiosk, and Other Access Options

Two features cover students who don’t have a device with them.

Proxy Pass: a teacher or other staff member creates and approves a pass on the student’s behalf. Securly points to tech-free days, early grades, and students who came in without a device. Its support pages call this a Teacher Pass.
Pass Kiosk: a shared iPad or Chromebook set up as a station in a place like the gym, cafeteria, library, or front office. Per Securly’s support documentation, students identify themselves by student number, a barcode or QR code, a magnetic-strip ID card, or their email plus a kiosk passcode.

Both types of pass land on the same dashboard and reports as any other.

Appointment Pass and Auto Pass

An appointment pass schedules a meeting with one student or a group, such as a counselor session, and sends automatic reminders to everyone invited. One limit applies: Securly notes that a student without a device can’t receive the in-app notification, so a teacher has to watch the dashboard and tell the student when it’s time.

Auto Pass is a teacher-level choice. A teacher can approve every request individually, or let students start their own passes.

Contact Controls and School-Wide Pass Policies

Contact control does something different from a pass limit. Instead of capping how many passes a student gets, it stops specific students from having passes at the same time, which is meant to prevent meetups the school wants to avoid.

School-wide policies combine the other settings, including limits, destinations, and time rules, so the same rules apply in every classroom unless the school decides otherwise. Who gets a contact restriction is a judgment call for administrators.

Benefits of Using Securly Pass in Schools

Most published evidence for these benefits comes from Securly itself, through its own survey figures and school testimonials. I didn’t find independent studies. The benefits below describe what the system is designed to do, and the sections that follow flag where the evidence is the company’s.

Improved Student Safety and Accountability

Staff can see which students hold passes and where they were headed, which helps with routine checks and with accounting for students in an emergency. The limit is the one described earlier: the dashboard reflects passes, not physical positions. A school shouldn’t treat it as a substitute for a headcount.

Fewer Classroom Disruptions

Requests no longer interrupt the lesson through a raised hand or a handwritten slip. Securly reports that 71% of educators say Pass increased instructional time. The page doesn’t say how many educators were surveyed or how the question was asked, so treat it as a marketing figure, not a measurement.

Better Data for School Leaders

Pass records make it possible to ask questions with numbers: which destinations are busiest, when traffic peaks, and how usage differs between campuses. The data still needs interpretation. A high pass count for a student can mean many things, and it shouldn’t be treated as a label.

Time-Saving for Teachers and Staff

There’s less paper to write and file, and less time spent chasing a student who hasn’t come back. Auto Pass can remove some approval steps entirely. Setup and training take time too, and I haven’t found a credible per-teacher time saving to cite.

Reduced Hallway Crowding

Pass limits, room capacity limits, and contact controls all aim at fewer students out at once. A principal at Wredling Middle School in Illinois says on Securly’s site that the number of students in the hallways at any time dropped by 30 to 40 percent. That’s a single school’s report chosen for a marketing page, so it shows what’s possible without predicting what any other school will see.

Consistent Rules Across the School

With paper passes, rules often vary by teacher. Shared settings make the rules the same everywhere, which can feel fairer to students. The trade-off is less room for a teacher to use judgment in an individual case, which is why schools need a way to make exceptions.

Securly Pass vs Traditional Paper Hall Passes

Paper isn’t automatically worse. It costs nothing, needs no devices, and leaves almost no data behind, which some schools count as a virtue. The comparison depends on what a school is trying to fix.

Criteria	Paper passes	Securly Pass
Record of who was out	Usually none, or a sign-out sheet	Logged automatically, with destination and time
Checking a student in the hall	Look at the slip, which can be lost or copied	Look up the student on the dashboard
Time limits	Depends on the teacher noticing	Timer plus school-set limit
Limits on how often students go	Each teacher’s judgment	Configurable by student, group, grade, or school
Reports	Hand-counted, if at all	Built-in reports and district views
Devices and connectivity	None needed	Web access needed, with kiosks and teacher-created passes as fallbacks
Setup and cost	Almost none	License, roster connection, training
Data collected about students	Minimal	A record of passes, destinations, and times
Teacher discretion	High	Shaped by school-wide settings

If a school’s main problem is a lack of records, hallway checks, or consistency, the digital route addresses it directly. If the main concern is cost or the amount of student data collected, paper may still be the better fit.

Pros and Cons of Securly Pass

Everything below traces back to details covered above.

Pros

Live view of active passes, destinations, and elapsed time
Limits by student, group, grade, or school, plus room capacity limits
Contact control to keep specific students apart
Kiosks and teacher-created passes cover students without devices
Web-based, so most schools don’t need to install software
Visitor management and early-dismissal checks are part of the same platform
District-level reporting for multi-campus comparisons
Securly says no GPS is used

Cons

It’s licensed per school or district, and pricing isn’t public
It needs rostering, single sign-on, and staff training before launch
Students who leave without a pass won’t appear in it
A student without a device misses in-app appointment notifications
It creates a record of bathroom and other destination visits, which some families and students object to
Strict limits can cause problems for students with legitimate needs unless the school plans for exceptions
Most performance claims come from Securly, not independent research

Is Securly Pass Safe for Student Privacy?

I can’t call it safe or unsafe, and no article can. What I can do is set out what Securly says it collects and protects, and what a school or parent should check.

What it records. Securly says Pass records pass information such as destination, time, and approval. It doesn’t use GPS. For account data, its support page says that when a school rosters through ClassLink or Clever, Pass collects only a student’s first and last name, email address, role, graduation year, and ID number. Other setups can differ, and Securly’s Pass page says some schools also include grade level.

How it’s protected. According to Securly’s security documentation:

automated roster uploads are encrypted and sent over SFTP
a web application firewall guards against unusual traffic
browser sessions are logged out every night at midnight local time
single sign-on is supported
adult PINs are protected by lockouts

What Securly says about compliance. Securly’s support pages state that Pass complies with FERPA and COPPA, meets WCAG 2.1 accessibility guidelines, and that the company has signed the Student Privacy Pledge and works with the Student Data Privacy Consortium. FERPA and COPPA are US laws covering student records and children’s online data. Securly also publishes a Trust Center and lists GDPR information for European users. These are the vendor’s own statements, not the findings of an independent audit.

What the public pages don’t settle. I didn’t find a clear public statement of retention periods, or of exactly which school roles can see which records. Securly says access is limited to authorized users under data privacy agreements, so the details depend on each school’s contract and settings.

Parents and staff can ask a school a few concrete questions:

How long are pass records kept, and who can delete them?
Which roles can view individual students’ pass history?
Is any of the data shared outside the school or district?
Can parents see or request their child’s pass records?
What agreement governs Securly’s use of the data?

Even with strong safeguards, a log of restroom visits is sensitive information. Whether that trade-off is worth it is a policy decision for the school and its community.

How to Get Started with a Securly Pass?

Pass is bought by a school or district, not signed up for by an individual, so the process starts with Securly’s sales team. In rough order, a school requests a demo or quote, confirms device and access needs, connects its rosters, decides its pass rules, trains staff, and launches. Pricing questions are covered in the pricing section below.

Device and Access Requirements

Securly says Pass is web-based and generally runs on any device with internet access and a browser, with no software to install. Optional extras depend on how a school uses it:

the mobile app for teachers, staff, and students
a shared iPad or Chromebook for the kiosk
iPads or Android tablets with the Securly Visitor app for visitor check-in
badge printers for visitor badges

Securly keeps a separate support page listing system requirements, which is the place to confirm supported browsers and versions.

Setting Up School Rules and Pass Limits

Most of the work here is decisions, not software. Before configuring anything, a school should settle:

Which destinations students can request, and which need extra approval
Pass limits, and whether they differ by grade
Room capacity limits for busy places
Whether any students need contact restrictions
Who can approve passes, and whether teachers may use Auto Pass
How to handle students who need more passes than the standard limit

Starting with fewer rules is easier to explain and adjust.

Connecting Student Information Systems

Securly’s rostering documentation lists four methods:

Securly Sync (preferred): connects to a school’s SIS through the OneRoster API, a PowerSchool plug-in, or SFTP CSV files.
ClassLink or Clever: users sync through the provider, and new users can take up to 48 hours to appear.
CSV upload: files are imported in the admin area or delivered by SFTP.
Manual entry: users are added one at a time, and Securly recommends it only in specific cases because those users must be managed by hand.

Users then sign in through single sign-on where possible, or with an email address and a password managed in Pass. For roster help, Securly directs schools to its support ticket system.

Preparing Teachers, Students, and Staff

Each group needs something slightly different:

Teachers: how to approve and monitor passes, what Auto Pass does, how to create a Proxy Pass, and how to handle PINs
Students: how to request a pass, how kiosk sign-in works, and what happens when a pass runs long
Front office: how visitor check-in and early dismissal checks work
Substitutes: how they get access, since Securly’s support library includes guidance on managing them
Families: what’s recorded, who sees it, and how long it’s kept

Tips for a Smooth Secure Pass Rollout

This is general implementation advice, not vendor guidance.

Pilot with one wing, grade, or group of teachers before going school-wide.
Begin with basic pass types and a few limits, then tighten only if the data shows a need.
Tell students and families why the school is switching and what the system does and doesn’t record.
Plan for outages and device gaps before launch, not during the first bad Wi-Fi day.
Look at usage reports after a few weeks, and check them before changing any limit.
Ask teachers what’s slowing them down, since a system that adds friction gets bypassed.

Who Should Use a Securly Pass?

Pass fits best where student movement is a real management problem: larger middle and high school campuses with heavy traffic between classes, schools that already use Securly Classroom, and districts that want to compare campuses. The reasoning is simple. More students moving through more hallways means a bigger payoff from a live record.

Elementary schools aren’t ruled out. Securly specifically points to Proxy Pass for early grades, since younger students may not carry devices. Simpler rules are likely to suit them better.

It’s a weaker fit for very small schools with little movement to manage, for buildings with unreliable connectivity, and for communities where recording student destinations would meet strong resistance. Those are my inferences from how the system works, not vendor claims.

Common Challenges Schools Face During Setup

None of these are documented Securly failures. They’re the kinds of friction that come with rolling out any student-facing system.

Student and Staff Adoption

Some teachers will prefer the old routine, and some students will test the limits. A clear explanation of the rules, and a visible reason for the change, usually helps more than enforcement alone.

Device Access Issues

Weak Wi-Fi in parts of a building and students without devices are the two usual problems. Kiosks and teacher-created passes exist for the second. For the first, the fix is infrastructure, not settings.

Integration and Account Setup

Roster problems tend to look like missing users, wrong roles, or sign-in trouble. With ClassLink or Clever, new users can take up to 48 hours to show up, and administrators who aren’t in the sync have to be added another way. Securly’s support desk handles roster help.

Managing Pass Rules and Limits

Rules can be too loose or too strict. Securly’s support library even includes an article on students working around limits by writing passes backwards, which suggests schools should expect some workarounds. On the other side, a strict cap can put students with medical or other needs in a difficult spot. Accommodations are a school decision, so build in a way to grant extra passes and review the data before changing rules.

Training and School-Wide Consistency

New hires, substitutes, and teachers who never adopt the system undercut consistency. Securly’s District & School Insights can show which staff aren’t using it, which gives administrators a factual starting point for follow-up.

Securly Pass Pricing and Availability

Securly doesn’t publish Securly Pass pricing on the pages I reviewed. Schools and districts start with a demo request or a conversation with sales. Securly refers to licenses, so pricing appears to be license-based, but I haven’t seen the terms. Securly says Visitor Management comes included with every Pass license.

The mobile app is listed as free to download, but it works with a school’s own Pass account, where users are rostered by the school. It isn’t something an individual can adopt alone.

On availability, Securly’s Pass page lists both US and UK sales and support contacts. That suggests it serves schools in both countries, but I haven’t confirmed which features are offered outside the US. The sex offender registry check in visitor management is a US-specific example of a feature that wouldn’t apply elsewhere. UK and international schools should confirm feature availability and data-protection terms directly with Securly.

Conclusion

Securly Pass makes hall passes visible, limited, and recorded. For a school struggling with hallway traffic or missing records, that’s a genuine fix. It also creates a data trail about students that a school has to justify and protect.

If you’re an administrator, start with a demo, ask how your rosters and devices would work, and get written answers on data retention and access. If you’re a parent, ask the school what’s recorded, who sees it, and for how long. If you’re a teacher, your school’s settings decide most of what Pass does in your classroom, so check what’s been turned on.

Securly’s product and support pages change, so confirm anything version- or price-sensitive with Securly before deciding.

Frequently Asked Questions

Does Securly Pass track students outside of school?

Securly says Pass doesn’t use GPS and doesn’t track the physical location of students or their devices. It records pass information such as destination, time, and approval, so it isn’t built to follow students off campus. This answer covers Pass only, and other Securly products have their own data practices.

Can parents see their child’s hall pass activity?

The Pass pages I reviewed don’t describe a parent-facing view. What parents can see or request is up to the school, so the practical step is to ask the school about its policy.

Do students need their own device to use Securly Pass?

No. Staff can see every active pass, so a student doesn’t need to carry a device in the hall. A student without a device can use a kiosk or have a teacher create a pass. The one gap is appointment passes, where a student without a device won’t get the in-app reminder.

Is Securly Pass only for hall passes?

No. Securly describes it as a campus movement platform. Beyond hall passes, it includes appointment passes, tardy management, early-dismissal checks, visitor management, and behavior-recognition tools based on PBIS, a common school behavior framework.

Is Securly Pass difficult for teachers to learn?

Securly designs it to sit inside the classroom platform teachers may already use, and one assistant principal quoted on Securly’s site calls it easy to navigate. That’s one testimonial, not a measurement. How hard it feels will depend mostly on the training a school provides and how many rules it turns on.